Enterprise PDF Processing for Windows & macOS
Batch process hundreds of PDFs in minutes, not hours
The desktop tool paralegals, compliance officers, HR teams, and enterprise document departments trust to eliminate repetitive PDF work.
Need a quick one-off? Try the free online PDF find & replace tool — no signup, no watermark.
- Files never leave your machine
- Windows & macOS
- Unlimited files in trial
- USA-based support
The Problem
Stop processing PDFs one at a time
Open. Edit. Save. Close. Repeat. One file at a time, all day long. Typos, missed files, inconsistent results.
Load all files. Configure once. Process everything. Consistent, accurate, done before your coffee gets cold.
Features
14 powerful modules. One application.
Every tool you need to process, transform, and manage PDFs at scale.
Find & Replace
Text and image find & replace across all files. Regex support, case sensitivity, whole word matching, text fitting, bold, underline, strikethrough, and color formatting for replacements.
Replace a name across 200 contracts — 30 seconds
Batch find and replace text in PDFs →Image Find & Replace
Scan all PDFs for embedded images, deduplicate, and display as a visual grid. Replace a logo across 200 files in one click. The killer rebranding feature.
Company rebrand across every PDF in the archive — one click
Batch replace logos and images in PDFs →Merge
Manual merge with per-file page ranges and drag reorder. Merge-by-pattern mode: group files by name rules and merge each group automatically.
Group 200 invoices by month and merge each group — automatically
Merge multiple PDFs into one document →Split
Four modes: custom page ranges, every page, every N pages, by bookmarks (table of contents). Configurable bookmark depth for nested outlines. Batch split across multiple files.
Split 50 multi-chapter reports by bookmarks in one pass
Split PDFs by page, bookmark, or pattern →Form Fill
Single form fill, batch fill from CSV/Excel — mail merge for PDFs. Fill 247 W-9s from a spreadsheet. Template fill across multiple form PDFs.
247 W-9 forms from a spreadsheet — one click, five minutes
Batch fill PDF forms from CSV or Excel →Redact
Pattern-based redaction: SSN, email, phone, credit card, and custom patterns. Permanent, irreversible redaction built for compliance.
Scrub SSNs from 500 employee records before an audit
Permanently redact sensitive text in PDFs →Digital Sign
Certificate-based signing with PFX/P12 certificates. Visible or invisible signatures. Timestamp server support. Batch sign every file at once.
Sign 300 NDAs with your corporate certificate — batch
Batch digitally sign PDFs with a certificate →Optimize
Compression profiles: Web, Balanced, Print, Custom. Image downsampling, font subsetting, deduplication. Before/after size comparison per file.
Shrink 200 reports by 60% for email distribution
Compress and optimize PDFs in batch →Security
AES-256 encryption with open and edit passwords. Granular permissions: control printing, copying, editing, form filling. Presets for common scenarios. Batch decrypt to remove restrictions.
Encrypt 500 contracts with print-only permissions — one click
Batch encrypt and password-protect PDFs →PDF/A Compliance
Validate against PDF/A standards. Auto-fix common violations. Convert non-compliant files. Detailed issue reports with rule codes.
Validate 200 reports against PDF/A-2b before audit deadline
Validate and convert PDFs to PDF/A →Bates Numbering
Stamp sequential Bates numbers across an entire production set. Custom prefixes, digit padding, six-position placement, confidentiality labels. One continuous counter across every page of every file.
Number 4,500 pages of discovery — one continuous counter
Add Bates numbers across legal discovery PDFs →Rename Files
Batch rename PDFs with multiple find/replace patterns. Literal or regex matching, chainable patterns, live preview. Rename in place or save copies to a new folder preserving subfolder structure.
Strip “DRAFT_” from 400 archived PDFs in seconds
Batch rename PDFs with chainable patterns →Watermark
Stamp CONFIDENTIAL, DRAFT, or any custom text across every page of every file. Diagonal or edge placement, tunable opacity and color, page-range targeting. Same mark applied consistently across the batch.
Watermark 500 review drafts in under a minute
Batch watermark PDFs with custom text →Batch Pipeline
Chain any operations into a multi-step pipeline. Drag to reorder steps. Save and load pipeline configs. Run your entire workflow in one click.
Redact → Optimize → Sign → PDF/A — one automated pipeline
Chain PDF operations into automated pipelines →How It Works
Three steps. That's it.
Load
Drop files or entire folders. Recursive subfolder scanning. Select and deselect files with the tree view. Handles hundreds of files without breaking a sweat.
Configure
Pick your operation. Set options per-file or globally. Preview changes before committing. Chain multiple operations into a pipeline.
Process
One click. All files. Real-time progress tracking. Output preserves your original folder structure. Done.
Use Cases
Built for the people who process PDFs all day
"Replace party names across 47 case documents in 2 minutes instead of 4 hours."
Find & Replace
"Fill 500 W-9 forms from an employee spreadsheet — one click, five minutes."
Form Fill
"Validate 200 reports against PDF/A-2b and auto-fix violations before audit deadline."
PDF/A Compliance
"Company rebrand — swap old logo across every PDF template, brochure, and form in the archive."
Image Find & Replace
System Requirements
Runs on what you already have
Why Professionals Trust Us
Built by developers who understand document workflows
15+ Years in Document Processing
Exis LLC has been building document automation software since 2011. Our tools are used by law firms, government agencies, healthcare organizations, and Fortune 500 companies. PDF Batch Editor is built on this deep domain expertise.
Desktop-First Privacy
Your PDFs never leave your computer. Unlike cloud-based PDF tools, PDF Batch Editor processes everything locally. No uploads, no third-party servers, no data exposure. Essential for organizations handling HIPAA, GDPR, or classified documents.
Powered by Exis.PdfEditor Engine
Under the hood, PDF Batch Editor uses the same Exis.PdfEditor library trusted by .NET developers worldwide. Direct content stream editing preserves forms, signatures, fonts, and spacing — unlike tools that rebuild PDFs from scratch.
USA-Based Support
Exis LLC is headquartered in New Jersey, USA. When you contact support, you reach the engineers who built the software — not a call center. We typically respond within one business day.
Comparison
How PDF Batch Editor compares to alternatives
| Capability | PDF Batch Editor | Adobe Acrobat Pro | Online PDF Tools | Free PDF Editors |
|---|---|---|---|---|
| Batch processing (100+ files) | ✓ | Limited | ✗ | ✗ |
| Find & Replace text | ✓ with regex | Single file | ✗ | ✗ |
| Image/logo replacement | ✓ bulk | Single file | ✗ | ✗ |
| Batch form fill from CSV | ✓ | ✗ | ✗ | ✗ |
| Multi-step pipeline | ✓ | Actions (limited) | ✗ | ✗ |
| Desktop privacy (no upload) | ✓ | ✓ | ✗ | Varies |
| PDF/A validation & conversion | ✓ | ✓ | Limited | ✗ |
| Digital signatures | ✓ batch | ✓ | Limited | ✗ |
| Batch encryption & passwords | ✓ AES-256 | Single file | ✗ | ✗ |
| Price | $96/year | $240/year | $48–180/year | Free |
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Every PDF. Every operation. Every time.
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