Frequently Asked Questions

PDF Batch Editor is a Windows desktop application that lets you perform operations on hundreds of PDF files at once. Instead of opening each file individually, you load all your files, configure the operation once, and process everything in a single click. It includes 10 modules: Find & Replace, Image Find & Replace, Merge, Split, Form Fill, Redact, Digital Sign, Optimize, PDF/A Compliance, and Batch Pipeline.

It's built for anyone who processes large numbers of PDFs regularly — paralegals updating case documents, HR departments filling tax forms from spreadsheets, compliance officers validating archival standards, marketing teams rebranding documents, and IT departments automating document workflows.

There is no artificial limit on the number of files. You can load and process as many PDFs as your system can handle. Users regularly process hundreds of files in a single batch. The only practical limit is available disk space and memory.

PDF Batch Editor works with all PDF files from version 1.0 through 2.0. Text-based operations (Find & Replace, Redact) work on PDFs with actual text content. For scanned documents that contain only images, the Image Find & Replace, Merge, Split, Optimize, and other structural operations work perfectly. OCR is not currently included.

Yes. The Image Find & Replace module scans all loaded PDFs for embedded images, deduplicates them, and displays them in a visual grid. You pick the image you want to replace, select the new image, and it swaps it across every file. This is the fastest way to rebrand hundreds of documents.

Yes. Each find/replace pair can use regex matching, case sensitivity, whole word matching, and text fitting options. You can also apply highlight and font color formatting to replacements. Multiple pairs can be configured and run in a single batch.

The Batch Pipeline lets you chain multiple operations into a single automated workflow. For example: Redact SSNs, then Optimize file size, then Sign with your corporate certificate, then Validate PDF/A compliance — all in one click. You can drag to reorder steps and save/load pipeline configurations for repeated use.

Yes. The Form Fill module supports batch filling from CSV or Excel files — like mail merge for PDFs. Map spreadsheet columns to form fields, and generate one filled PDF per row. Fill 500 W-9 forms from an employee spreadsheet in minutes.

Yes. Redaction in PDF Batch Editor is permanent and irreversible — the original content is destroyed in the output file, not just visually covered. This meets compliance requirements for HIPAA, GDPR, and other regulations. Your original files are preserved; redaction is applied to copies.

Two modes: Manual merge lets you set per-file page ranges and drag to reorder. Merge-by-pattern mode automatically groups files by filename rules (e.g., by month or department) and merges each group into a separate output file. Great for organizing large sets of invoices, reports, or statements.

PDF Batch Editor is $96 per year ($8/month billed annually). This includes all 10 modules, unlimited files, and all updates released during your subscription. There is one plan — everything is included.

Yes. The trial is 14 days, fully featured, with no credit card required. You get access to all 10 modules and can process unlimited files during the trial. After the trial expires, output files will be watermarked until you activate a license.

Licensing is managed through ExisOne. After purchase, you receive a license key that you enter in the application to activate it. The license is tied to your ExisOne account, not to a specific machine, making it easy to transfer if you change computers.

Yes. For teams or organizations that need multiple licenses, contact us at support@exisone.com for volume pricing and enterprise licensing options.

If your subscription lapses, the application continues to function but output files will be watermarked, similar to the trial experience. Renewing your subscription immediately removes the watermark. No data is lost.

Windows 10 or 11 (x64), 4 GB RAM minimum. The .NET 9 runtime is bundled with the installer — no separate installation needed. The installer is approximately 45 MB.

PDF Batch Editor is currently Windows-only. There are no immediate plans for Mac or Linux versions, but we're evaluating cross-platform options for the future.

No. PDF Batch Editor writes output to a separate location by default, preserving your original folder structure. Your source files are never modified unless you explicitly choose to overwrite them.

PDF Batch Editor supports all PDF versions from 1.0 through 2.0. It's powered by the Exis.PdfEditor engine, which handles the full range of the PDF specification.

No. PDF Batch Editor is a fully local desktop application. All processing happens on your machine. Your PDF files are never uploaded to any server. The only network call is license validation through ExisOne.

Email us at support@exisone.com. All licensed users receive email support. We typically respond within one business day.

Absolutely. We actively develop PDF Batch Editor based on customer feedback. Email your feature requests to support@exisone.com and we'll evaluate them for future releases.