Find & Replace
Replace text across hundreds of PDFs in seconds
The fastest way to update names, dates, clauses, and boilerplate across your entire PDF library.
Download Complimentary TrialHow It Works
Three steps to batch text replacement
Load Your PDFs
Drop files or entire folders into the app. Recursive scanning finds every PDF in nested subfolders. Select or deselect individual files with the tree view.
Define Replacement Pairs
Add one or many find/replace pairs. Toggle regex, case sensitivity, and whole word matching per pair. Import dozens of pairs at once from a CSV file.
Process & Review
Preview changes before committing. Click Execute and watch real-time progress as every match is replaced across all files simultaneously.
Key Capabilities
Precision text replacement at scale
Search Options
- Plain text or full regex pattern matching
- Case-sensitive and case-insensitive modes
- Whole word matching to avoid partial replacements
- Multiple find/replace pairs executed in a single pass
- CSV import for bulk pair definitions
Text Fitting Modes
When replacement text is longer or shorter than the original, these modes control how it fits in the same space:
- Adaptive — automatically combines font scaling and horizontal compression for the best visual result. Recommended for most use cases
- Preserve Width — keeps text within the exact original bounding area by adjusting character spacing (horizontal scaling) without changing font size
- Fit to Page — adjusts font size up or down to fill the available space, useful when text must remain visually balanced
- None — inserts replacement text at the original font size with no adjustment. Text may overflow or leave gaps if lengths differ
Advanced Per-Pair Options
Each find/replace pair has its own independent settings, accessible by expanding the pair row:
- Incremental Save — updates only the modified pages in the PDF, leaving the rest byte-for-byte identical. This preserves digital signatures on unmodified pages and produces smaller output files
- Skip if No Match — when enabled, files that contain no matches for this pair are left untouched (no output file created). Prevents empty copies when processing large batches where only some files contain the target text
- Bold / Underline / Strikethrough — apply text decorations to replacement text. Useful for highlighting changes during review
- Font Color & Highlight — color the replacement text or add a background highlight behind it for visual identification
- Page Range — restrict replacement to specific pages (e.g., "1-5, 8, 12-15") instead of the entire document
CSV Pair Import
- Define hundreds of find/replace pairs in a spreadsheet
- Two-column CSV: "find" and "replace"
- Export current pairs to CSV for sharing with colleagues
- Mix manual pairs and imported pairs in one operation
- Perfect for annual updates: dates, addresses, personnel
Use Cases
Real-world batch text replacement
Legal & Contracts
A paralegal needs to replace a party name across 47 case documents. Instead of opening each file individually, load all 47 PDFs, define one pair, and execute. Two minutes instead of four hours.
Annual Policy Updates
HR updates 300 policy documents every January — new dates, updated addresses, revised benefit numbers. Import all changes from a CSV and process the entire library in one pass.
Template Customization
A sales team maintains 50 proposal templates. When the company changes its tagline or product name, a single find/replace batch updates every template simultaneously.
Frequently Asked Questions
Can I use regular expressions (regex) for find and replace?
Yes. Each find/replace pair has a regex toggle. When enabled, you can use full .NET regex syntax — capture groups, lookaheads, character classes, and more — to match complex patterns like dates, IDs, or variable-format strings.
Does it preserve the original font and formatting?
Absolutely. Replacement text inherits the original font, size, and color. The text-fitting option automatically scales the new text to fit the space occupied by the original, so your document layout stays intact.
Can I import find/replace pairs from a CSV file?
Yes. Prepare a two-column CSV with "find" and "replace" headers, and import hundreds of pairs at once. You can also export your current pairs to CSV for sharing with colleagues or version control.
What happens if a file has no matches?
Files with no matches are skipped automatically. The operation log reports which files were skipped and why, so you always have a clear picture of what changed and what didn't.
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